Skip to main content
All CollectionsAccountBranding and Customization
Gallery Expiration Reminder Templates
Gallery Expiration Reminder Templates

Use dynamic text to customize your Expiration Reminder email template!

Adam avatar
Written by Adam
Updated over a week ago

If you've set a Gallery to expire, you can send clients an automated email reminder letting them know the Gallery will expire soon. Expiration reminders are a great way to remind clients to download their images or encourage them to purchase products from the Store! πŸ™Œ

In order to send out these automated emails, you'll need to use a Gallery Expiration Template. We include a default one for you to use, but you may want to customize it (or create a new one) to fit your brand!

Access Gallery Expiration Templates

To view your Gallery Expiration Template, go to your Account Settings, then click on Email Settings from the side menu.

From here, you can either edit the Default Reminder template or create one from scratch!

First, customize the name of your Template if needed. Then set an accent color and choose your favorite Email Layout from the options available.

{{ Dynamic Text }}

Unlike regular email templates, you cannot customize these emails individually before they are sent out. This is where dynamic text comes in!

Dynamic text is a placeholder you can use in Expiration Reminder email templates. These fields will autofill with the information available, such as the expiration date, Gallery name, and even the email recipient's name!

The following dynamic text fields are supported:

Gallery Name


Recipient First Name


Recipient Last Name


Expiration Date


Days Until Expiration


Simply type or paste the dynamic text field into the Template's subject line and/or email content. It will look like this:

When your client receives their automated email, those fields will be auto-filled with the correct information based on their Gallery! πŸŽ‰

✨ Frequently Asked Questions ✨

What's the difference between Sharing Email Templates and Gallery Expiration Templates?

Email templates are the templates you use and customize to send galleries to clients in real-time. Gallery Expiration Templates are customizable templates that are designed to be automated, scheduled, and seamless. These expiration templates use dynamic text to automatically autofill items like Gallery Name, Recipient Name, and Expiration Date πŸ•

Do I have to create my own Gallery Expiration Template?

You can! But the great news is CloudSpot automatically includes a default expiration template for you to get started with. Then you can create your own auto expiration templates customized to your brand 🀩

What is dynamic text?

Dynamic Text is a placeholder you can use in your automated email templates that will autofill once the email is sent to your client! You can customize fields such as expiration date, Gallery name, and even the email recipient's name! This allows each email sent to be customized to the recipient with zero extra work for you! πŸ’ͺ

How do I enter dynamic text into my template?

To enter dynamic text into your template simply type or copy/paste the dynamic text (including the two pairs of {curly} brackets) into your template πŸ€–

If you have any questions or need additional help, feel free to contact us in the chat bubble in the lower right-hand corner of your dashboard. We're always happy to help!

Did this answer your question?